In the last few days, I met up with a work colleague over lattes and exchanged many helpful insights into Recruitment Software Systems. Being aware of the involvedness of this theme made me think about the sheer number of people who are not conversant with this matter. For this reason, I wrote this editorial - Nine Rationales Why You Should Not Forget About Recruitment Software Systems - to share my findings with you. I hope you find it as informative as my chat over drinks!
One common challenge facing all busy professionals, but especially in-house recruiters is the limited time frame to execute and recruit a new hire. Acquire the best talent to drive business transformation worldwide. Recruitment management systems have a range of components and functions, including applicant tracking systems for managing job postings and applications, and customer relationship management-type functions to keep applicants connected and engaged. Recruitment marketing takes your ambition and objectives and translates them into candidate-focused initiatives, turning active and passive interest into ideal applications. Recruitment software will help you optimize your hiring process and attract the right talent to your organization.
Most organizations want to shape the future of their work and workforce but are using an outdated method of working that revolves around planning and predictability. Recruitment marketing encourages you to look at the individual personas of candidates you look to attract, and what motivates and inspires them to take action. Manual candidate screening is time-consuming, but critical to protect your agency from reputational damage and fines of up to £20,000 to ensure staff have the right to work in the UK. Certain recruitment systems such as ATS Recruitment absolutely need to be automated for the sake of speed of hiring and cost savings.
The more systems a business uses to support recruitment, the more logins, duplicate data entry, and busywork a recruitment professional is required to manage. Data should be used to inform and not make decisions. You can purchase a standalone applicant tracking system or an ATS that’s a part of an integrated HR suite with applications like payroll, personnel tracking, time and attendance, etc. A tool which is super easy to use and that connects your phone, email, calendar, website and database into one solution is likely to be at the heart of your requirement. The are many options available when it comes to Hiring Software for startups.
ATS systems are set up to manage and process applications, a CRM lets you get proactive and start sourcing, building talent pools and nurturing candidates that haven't applied (as well as applicants). Conduct smarter interviews and make better decisions with collective feedback from your hiring team. The costs associated with hiring are extremely high and a more efficient process contributes to reducing these costs. Blind hiring will increase workplace diversity by allowing recruiters and hiring managers to be more objective when evaluating a candidate’s skills, knowledge, and potential to succeed, free from knowledge of the candidate’s demographics such as race, gender, age, and education level. Reducing the workload of HR departments is a strong focus of Applicant Tracking Software today.
Keep data at the forefront of a fair and transparent process. Moving towards skills-based recruitment and work to develop relevant skills assessments is vital. In the last 12 months, all organisations have been forced to embrace technology and take interviews online, however AI can take these interviews one step further. An applicant tracking system is equipped with tools to assist with interviews. It is possible to try Employee Onboarding on a trial basis to see if its suitable for your organisation.
A mobile-friendly applicant tracking system triggers automated text messages and instant email notifications to keep candidates updated as they proceed through the sourcing funnel. Recruitment systems give your whole team a bird’s eye view of candidates with position pipelines. Employer brand is the set of beliefs, values or practices a company promotes among its people which distinguishes it from its competitors. Application Tracking Software helps the recruiter reduce time spent on transactional tasks so they can focus on strategic decisions. No one wants to spend their time sending out status updates or following people around work to debrief them about their interview. The leading Recruitment Software makes recruitment and candidate management an easy and engaging adventure.
Pay staff and contractors and bill clients more easily with accurate and secure payroll straight from timesheet information without collecting data from multiple systems using applicant tracking software. Organizational structure and design, corporate culture, engagement and retention, compensation strategy, and many others are delicate and interconnected sub-ecosystems which come together to create great, or terrible, places to work. Remote hiring is still a relatively new concept for most businesses, but recruiters who once held face-to-face interviews have adapted to virtual recruiting tools. Video pre-screening allows you to send one-way video interviews to candidates, asking them to record responses to set questions so that you can review and compare answers before you’ve picked up the phone. Market leading Applicant Tracking System allows recruiters to stay in touch with candidates all the way through the process.
Whilst compliance is critical, applicant tracking software ensures your information is always secure and in line with the Data Protection Act whilst minimising the risk of internal database breaches. Integration of talent acquisition systems is not a seamless process for most organizations and can cause problems for organizations. Recruiters and hiring managers work together with an Applicant Tracking System, ensuring consistency and compliance and delivering the perfect candidate experience. An applicant tracking system can provide custom time-off policies, workweeks and holiday calendars, approval workflows, and powerful time off dashboards to give you a bird’s eye view of the team’s availability. Perfect candidates are not lost through some fault of Recruitment Marketing which can be demoralising.
We're all in this together - making work work for the benefit of people and organisations. There are many things on abstract levels a developer must consider to create a sustainable system, for example, architecture and design. The main objective of any hiring application is to find a suitable candidate. Hiring managers and recruiters can search for resumes in the applicant tracking system by using keywords. These keywords can be based on experience, skills, location, education, former employers, etc. Applicants can be recruited with Applicant Tracking Systems as well as various social media and professional networks.
With the right tools in place and an intuitive applicant tracking system, your data should be easy to report on and naturally fall in line with your everyday reporting. The cost per hire isn’t just dollars spent from sourcing to onboarding a single candidate; it’s spread out over the entire process, including the various administrative tasks performed by your recruiters to make it possible to bring a candidate on board. The technology landscape for talent recruitment is growing in complexity. Maximizing the effectiveness of candidate outreach campaigns means recruiters also need to know which of their efforts are working and which are not, and top applicant tracking software solutions offer flexible reporting backed by analytics.
(This post has been updated from its original publishing in 2020.)
Abigail is an enthusiastic Journalist who enjoys Card games and Juggling. Connect on Twitter.